Staff Packet

Important Staff Information including Arrival Details, Required Paperwork, Packing List and Counselor Manual

Welcome to Camp Olympia’s Staff for 2020!  You are about to embark on what we are sure will be one of the most O-Mazing experiences of your life.  We have included everything we think you will need in order to help you prepare to have the best summer ever!  This counselor “packet” lists all your paperwork that is required to have on file for you as well as what you will need to pack. So let’s get started…..

COUNSELOR TRAINING SCHOOL (CTS) ARRIVAL

Remember it’s not only mandatory, but it’s a BLAST!

Returning Counselor:  Plan to arrive by 12:00pm Wednesday, June 17th.

New Counselor:  Plan to arrive at Olympia between 1:00 – 2:00pm on Wednesday, June 17th.  If you will be traveling a long distance and need to come in Tuesday the 16th that will be fine, but please make arrangements with Cody and/or Michelle ahead of time, as you will have to quarantine in a staff cabin before you will be able to be tested on Wednesday beginning at 1pm.

Testing & Check In Process: We ask for patience this year as things will be different and moving at a slower pace than normal due to new COVID-19 policies. Our goal is to create a clean “bubble” inside of camp. We will begin opening our gates by 12PM and ask that staff arrive in their allotted time, as we will stagger check-in times. We also ask that you stay in your car unless otherwise directed by a Camp Olympia staff member. Upon arrival, you will be directed through Whispering Pines Golf Course where COVID-19 testing will take place. As you wait, a staff member will explain the remaining drop-off process and provide directions to your particular cabin. Once you have been cleared, you will head through Camp’s gates, down the main road, and around the Cabin Loop. Once you get to your cabin, a staff member will meet you at your car and help unload your belongings. If you are being dropped off, we ask that your family NOT exit their vehicle. You will say your goodbyes in the car and then our staff will help you settle into the cabin. All belongings will be disinfected prior to being moved into the cabins. If you are driving yourself to camp, you will drive and park your car in the counselor parking lot once you have unloaded your belongings.  From there, a staff member will pick you up and bring you down to the main part of camp to begin the FUN!

PAPERWORK REQUIRED TO WORK

Please follow the two steps listed below.  ALL FORMS ARE DUE JUNE 17th.

Step 1:     CampMinder Form

CLICK HERE to access the login screen for your staff account. Once logged in, you will have access to the “Forms Dashboard”.

RETURNING STAFF:  Password information will be the same as last year.

NEW STAFF: Password information will be the same as when you set up your account when you filled out your application.  (Remember that your login information was emailed to you from automation@campminder.com.)  If you have forgotten your password, you may click on “Retrieve/Set Password” to reset your account.

FORM TO COMPLETE IN CAMPMINDER:

Health History Form 

Step 2:     WorkBright Forms

CLICK HERE to access the WorkBright login screen. You will be asked to change your password the first time you login. Click the FORGOT YOUR PASSWORD? link on the login page to setup your password for the first time.  You can log into your account anytime at campolympia.workbright.com/

FORMS TO COMPLETE IN WORKBRIGHT:

Counselor Personal Information Sheet

Release, Indemnity and Medical Treatment Authorization

Camp Olympia Code of Conduct

One Source Signature Form

Staff COVID Waiver

Helmet Assumption of Risk

Parent Insurance Cards

Praesidium Certification

Workers Compensation Acknowledgement
To be completed after reading the Worker’s Comp Insurance – Employee Notice of Network Requirements

W-4 Form
Please consult your parents if you are uncertain of the number of exemptions to claim.  The address that you place on this form will be used to mail your official tax form in January so please enter your PERMANENT MAILING ADDRESS. Please notify us immediately if your address changes.

I-9 Form
For documentation, you will need to provide form(s) of identification.

This includes Documents that Establish Both Identity and Employment Authorization (Examples include: PASSPORT or PERMANENT RESIDENCE CARD)
OR
Document that Establish Identity (Examples include: DRIVER’S LICENSE, SCHOOL ID CARD WITH PHOTO or GOVERNMENT ID CARD)
AND
Document that Establish Employment Authorization (Examples include: BIRTH CERTIFICATE or SOCIAL SECURITY CARD)

Certifications
MAKE COPIES OF THE FRONT AND BACK of any current certifications you hold. Examples: WSI, LGI, LT, FA, CPR, etc.

If you have questions, email Madison Flowers  or Call 936-594-2541.

YOU CANNOT BEGIN WORK OR ATTEND CTS UNTIL ALL FORMS HAVE BEEN COMPLETED!

COUNSELOR PACKING LIST

Review the COUNSELOR NEEDS LIST, which includes WHAT TO PACK FOR CAMP and WHAT TO BRING TO CTS.

Also, review the THEME EVENTS, so you can get your COSTUMES READY!

DIRECTIONS TO CAMP OLYMPIA

Click here for our MAP AND DIRECTIONS to camp.  Our address is 723 Olympia Drive, Trinity, TX 75862.

COUNSELOR MANUAL 

Read EACH section of the manual prior to arriving to camp.

INTRODUCTION

SECTION 1 – FACILITIES AND DEFINITIONS

SECTION 2 – JOB DESCRIPTIONS AND POLICIES

SECTION 3 – DAILY SCHEDULE AND OPERATIONS

SECTION 4 – ACTIVITIES

SECTION 5 – CAMPER CONDUCT

SECTION 6 – OTHER STAFF DUTIES

SECTION 7 – AWARDS AND RECOGNITION

SECTION 8 – EMERGENCY PROCEDURES