Staff Packet
Welcome to Camp Olympia’s Staff for 2024! You are about to embark on what we are sure will be one of the most O-Mazing and memorable experiences of your life. We have included everything we think you will need in order to help you prepare to have the best summer ever! This counselor “packet” lists all your paperwork that is required to have on file, packing list, as well as the counselor manual you need to read. So let’s get started….
COUNSELOR TRAINING SCHOOL (CTS) ARRIVAL
Remember it’s not only mandatory, but it’s a BLAST!
Returning Counselor: Plan to arrive by 5:00pm Saturday, May 18th. We will check in at the Nexus building.
New Counselor: Plan to arrive at Olympia between 1:00 – 2:00pm on Sunday, May 19th. If you will be traveling a long distance and need to come in Saturday the 20th that will be fine, but please make arrangements with Cody and/or Michelle ahead of time.
Staff Flying In: Please fly into Houston Intercontinental Airport on Saturday, May 18th. We ask that you try and book your flight between 1:00 – 3:00pm. Contact Andy with your flight information, so he can make sure we have all of your information to meet you at the airport.
Check In Process: We will begin opening our gates by 1PM and ask that staff arrive between 1-2PM. You will drive through the gates and be greeted by our staff, just like on Opening Day with our campers. Once greeted and checked in, you will be directed to where you will be staying for the week. Staff will be down in the clusters to help you unload and then you will drive your car back up and park in the counselor parking lot. From there, a staff member will pick you up and bring you down to the main part of camp to begin the FUN!
PAPERWORK REQUIRED TO WORK
BACKGROUND CHECK FORM IS DUE MAY 5th.
ALL OTHER FORMS ARE DUE MAY 13th.
YOU CANNOT BEGIN WORK OR ATTEND CTS UNTIL ALL FORMS HAVE BEEN COMPLETED!
If you have questions, email or call 936-594-2541.
CampMinder Forms
CLICK HERE to access the login screen for your staff account. Once logged in, you will have access to the “Forms Dashboard”.
RETURNING STAFF: Password information will be the same as last year.
NEW STAFF: Password information will be the same as when you set up your account when you filled out your application. (Remember that your login information was emailed to you from automation@campminder.com.) If you have forgotten your password, you may click on “Retrieve/Set Password” to reset your account.
1. Background Check Form
2. Health History Form
3. Counselor Personal Information Sheet
4. Release, Indemnity and Medical Treatment Authorization
5. Camp Olympia Code of Conduct
6. Helmet Assumption of Risk
7. Insurance Cards
8. Workers Deduction Authorization Agreement
9. Workers Compensation Acknowledgement
10. W-4 Form
Please consult your parents if you are uncertain of the number of exemptions to claim. The address that you place on this form will be used to mail your official tax form in January so please enter your PERMANENT MAILING ADDRESS. Please notify us immediately if your address changes.
11. I-9 Form
For documentation, you will need to provide form(s) of identification.
This includes Documents that Establish Both Identity and Employment Authorization (Examples include: PASSPORT or PERMANENT RESIDENCE CARD)
OR
Document that Establish Identity (Examples include: DRIVER’S LICENSE, SCHOOL ID CARD WITH PHOTO or GOVERNMENT ID CARD)
AND
Document that Establish Employment Authorization (Examples include: BIRTH CERTIFICATE or SOCIAL SECURITY CARD)
12. Text Opt-In (optional)
13. Certifications (optional)
MAKE COPIES OF THE FRONT AND BACK of any current certifications you hold and upload. Examples: WSI, LGI, LT, FA, CPR, etc.
COUNSELOR PACKING LIST
Review the COUNSELOR NEEDS LIST, which includes WHAT TO PACK FOR CAMP and WHAT TO BRING TO CTS.
Also, review the THEME EVENTS, so you can get your COSTUMES READY!
COUNSELOR MANUAL
Read EACH section of the manual prior to arriving to camp.
DIRECTIONS TO CAMP OLYMPIA
MAP AND DIRECTIONS to camp
Our address is 723 Olympia Drive, Trinity, TX 75862.